Introducing self-service administration in Adya

May 13, 2018 | Deepak Balakrishna

Delegated Administration in Adya

Adya helps enterprises manage and secure their apps and data on G Suite. It is a tool for G Suite administrators to see what data is exposed, who outside the company has access and the list of employees who are exposing documents.

That last point is critical. While admins and infosec professionals want to ensure that data is not maliciously or carelessly exposed, in many cases, documents are being shared outside of the companies for legitimate business purposes.

For example, when a marketing manager is sharing documents with an outside agency or an in-house counsel is working with an external law firm.

IT administrators do not have the context in most cases to make the determination of who is legitimately sharing documents versus those who are being careless (or maybe even malicious) with their document sharing activities

Figure 1 – Admin is privy to exposure of any documents of any users in the domain

Ideally the admin should hand off responsibility – “delegate” this administration – to someone else in the organization who will have more context to take a decision. Adya is very pleased to now support delegated administration – aka “self-service mode”. In the first release, the owner can take actions on their own behalf. In future releases, we will also support other use cases.

An admin can now have an email sent to a user to ask him to review his document and limit exposure.

Figure 2 – Admin asking a user to audit their own documents

When the user then logs in to Adya, they will only see the documents they own. From here, they can take actions to limit the exposure of documents they own.

Figure 3 – A non-admin view of Adya dashboard

This “self-service” mode allows administrators to scale up their productivity as they can ask their trusted employees to use Adya to limit their document and app exposure.

For more details and to try out Adya, go to https://www.adya.io/.

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