Managing Documents

Adya helps you manage access to documents owned by employees across a diverse set of use cases.

Use Cases

  • A folder contains important documents and cannot be shared with anyone inside or outside the company. Only the owners should have access.
  • External users have been provided too much access. IT would like users to have granular access only for documents that they absolutely need to have access to.
  • An HR folder has company policies that can only be accessible by employees. External users should not have access
  • An employee has moved from marketing to sales. His permissions need to be changed from “write” to “read” for all marketing documents.

Features

For each document the following actions can be taken:

  • Quick Actions
    • Transfer ownership -> to a new owner
    • Remove external access -> so users outside the company do not have access (Use Case #2)
    • Make this private -> so the document is only accessible by the owner (Use Case #1)
  • For each individual file, the admin can
    • Remove access by a specific user (Use Case #3)
    • Change permission to read, write or make a specific user the owner (Use Case #3)

Next : Managing Applications